Hilton M. Briggs Library Collection
Development Statement May 2004 revision
I.
Forward
This
document brings together policy statements, staff memoranda, acquisitions
guidelines, departmental policy and existing practice into a single
comprehensive collection development policy for the Hilton M. Briggs
Library. It will serve as a guide in
selecting, acquiring, and maintaining the library's collection.
The authors reviewed the policies of
several other university libraries in the creation of this document, most
particularly those of the
Because collection development is a
dynamic process, this policy will be reviewed and modified regularly. Text updates will be issued as needed to
reflect changing policy.
II.
Introduction
The
South Dakota State University Library is both a collegiate library and a
research library. It is collegiate in
its provision of books and other documentary records to support undergraduate
programs of instruction and to encourage the habit of reading. Like most college libraries, it provides
materials for use by faculty members in the preparation of their courses and by
the staff of the institution in the performance of their administrative and
executive responsibilities.
But as a land-grant university
library, it does more. It also provides
materials to support a wide range of graduate offerings at the Master's and (to
a lesser extent) the Ph.D. level, as well as advanced professional curricula in
nursing, pharmacy, engineering, family
and consumer sciences, and education, plus auxiliary programs such as
the Agricultural Experiment Station, Engineering and Environmental Resource
Center (EERC), and Cooperative Extension Service.
As a university library, it supports
not only programs of teaching but research as well. Therefore, the library collects in depth in
many subject areas. Not only are basic
treatises, primary source materials, and journals obtained, but the library
also collects a substantial portion of relevant thought in those subject areas
in which graduate degrees are offered.
The university community also expects the library to provide materials
for recreational purposes and for pursuit of non-academic interests.
In order for the library to respond
appropriately, the administration must stay informed of forthcoming research
and degree program changes. Fortunately,
III.
Policy
assumptions
Any collection development policy must
embrace certain basic principles. First,
library collection development reflects the long-range goals of the
university. This inevitably means that
library collections must be built on historic strengths rather than
weaknesses. In the absence of unlimited
financial resources, a disregard for this principle will result in a sacrifice
of current strengths to establish new areas of research. Any collection building in areas of weakness
must proceed gradually. If rapid
building in these areas is called for to meet the needs of a new program, then
additional general university funding will be needed.
Secondly, acquisitions policy must
take into consideration the fact that Briggs Library is part of a national
system of research libraries. The total
IV.
Selection
responsibility
Teaching
faculty and librarians share the responsibility for selection of library
materials.
Historically,
the library divides its allocable book funds between the academic departments
and the library staff on a 75/25
basis. That is, approximately three-fourths of uncommitted book funds are annually allocated to instructional
faculty in the various academic units.
Faculty members then choose books they deem important and useful within
their disciplines.
The Library retains approximately one fourth of the book budget for
adding works of general interest, highly recommended titles which may escape
the faculty's attention, monumental sets, reference works, etc. The Acquisitions Librarian holds primary
responsibility for selection of materials which fall in the general category
and the reference department selects materials for the reference
collection. Subject bibliographers assigned to each academic department hold
responsibility for selection in that area. In addition, two persons specifically select titles included in
the Essay and General Literature Index
and in certain other anthologies. All
library faculty members are encouraged to participate in the book selection
process in their particular area of expertise but due to the limited number of library staff some bibliographers are
assigned to departments without expertise in that area.
Over the years, Briggs Library has
benefited greatly from the dedication of a number of true bibliophiles among
the instructional faculty. Indeed, some
of the library's best collections have resulted from their devoted
efforts. While this sharing of book
selection responsibility between the instructional faculty and the library
faculty is desirable, the library staff carries the final responsibility for
areas neglected by the faculty.
Librarians must seek to achieve a balanced collection and to coordinate
the resource development of the library as a whole. The ultimate responsibility for acquisition
directions and policy decisions, including adequacy and quality of selections,
rests with the Dean of Libraries.
V.
Bibliographic
assignments
http://lib.sdstate.edu/Lib19/repbib.htm
The bibliographers select materials
that departmental representatives neglect, striving to maintain a balanced
collection in their respective subject areas.
VI.
Library obligations
The
library’s responsibilities are outlined in the introduction; here they are
enumerated more specifically. Within its financial capabilities, the library
will endeavor to obtain learning materials (books, periodicals, microforms, newspapers,
maps, pamphlets. Governments, etc.) required to meet the following four
obligations:
1.
To
procure or provide access to materials needed for all instruction and
extension programs of the university
2.
To
procure or provide access to materials required by students and faculty members
in their research.
3.
To
procure or provide access to library materials of general information in
subject areas not covered by instructional, research and extension programs.
4.
To
preserve important materials relating to the history and development of the
university. This includes not only official records and reports of the
university, but also materials on any subject authored or published at SDSU.
Finally,
the library has an obligation to inform book selectors, both designated
departmental library representatives and library bibliographers, of newly
published materials in their areas of specialization, by acquiring and
distributing various “current awareness” services (i.e., Choice cards, Blackwell Books Services Approval Slips,
etc.)
VII.
Limitations
Recognizing that it is not always
possible, for financial reasons, to achieve fully above the objectives, the
library observes the following general guidelines:
1.
English
language publications will be given higher priority, except for materials
acquired in support of foreign language instruction
2.
Current
publications of lasting and scholarly value will be given priority over older
and out-of-print materials.
3.
As
an alternative to purchasing, consideration will be given to procuring infrequently
used research materials on interlibrary loan.
4.
Materials
will be acquired in another suitable format if originals are not available or
are too expensive.
5.
If
the Library owns the material in microform or provides access electronically, paper copy will not be purchased
unless sufficient cause is shown.
6.
Duplicate
copies will be purchased only by justification of heavy and continued demand.
7.
The
library will not normally duplicate specialized research materials.
8.
Variant
editions of a held title will be acquired only if they are “standard” editions
or contain substantial changes and are needed for research purposes.
9.
The
library will not purchase extensive in-depth materials for specific theses
topics of graduate students or for short-term research projects of faculty
unless the library’s acquisitions policy specifies intensive collection
development in the area.
10.
The
library will make no special effort to collect materials in non-English
languages, even in the subject areas of comprehensive coverage, if there is no
sizable number of researchers with facility in that language.
VIII. Gifts
The
library solicits and encourages gifts and donations of useful materials or
money to purchase them provided they meet selection guidelines and provided
there are no restrictions attached. The SDSU library has been greatly enriched
by such gifts in past years.
The library will not accept gifts
with conditions as to their disposition or location except by express
permission of the Dean of Libraries. Presidential and Regental approval is
required for acceptance of large gift collections which may have significant
space requirements.
The library is free to dispose of
any unneeded publications in compliance with state regulations, regardless of
how the materials were acquired.
The
staff may assist donors in estimating the value of materials donated to the
library. Legally the library cannot appraise gifts for tax or inheritance
purposes. However, if a substantial
collection is involved the library may help the donor procure a professional
appraiser.
The
acquisitions department is responsible for acceptance and processing of
monographic materials; the serials department is responsible for gifts of
journals; and the documents department has this responsible for government
documents. The subject bibliographers may be called upon to assist in
determining the suitability of individual items for permanent retention in
accordance with the stated collection policy.
IX.
Exchange
Exchanging
publications among libraries is another means of acquiring library materials.
The library will enter into exchange agreements with other institutions
whenever the desired publications are available only on exchange and whenever
such exchange of publications is advantageous to the library. Publications
received on exchange will be added provided they meet selection guidelines.
Exchange agreements will be established after consultation with the
Acquisitions Librarian and approval of the Dean of Libraries.
The library maintains exchange
agreements with land-grant institutions in the following states for their
Agricultural Experimentation Station publications:
California,
Colorado, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan,
Minnesota, Missouri, North Dakota, Montana, Nebraska, Nevada, New York, New
Mexico, Ohio, Oklahoma, Oregon, Pennsylvania, Texas, Utah, Washington,
Wisconsin, Wyoming.
The library has also made arrangements for two copies of
each SDSU Agricultural Experiment Station publication to be sent to the
National Agricultural Library.
X.
Collection
intensity levels
Requirements
for library materials vary with discipline and subject area. The library has
identified five levels to guide collection decisions.
Level
1: BASIC LEVEL—Subject
areas, which are outside the scope of the University’s curricula and in which
there is little interest or activity. Collecting will be highly selective and
will include only materials necessary to introduce and define the subject.
Level
2: INITIAL STUDY
LEVEL—Subject areas which are part of the undergraduate curricula. Materials
acquired at this level should include surveys of the subject, standard works,
major journals, reference and bibliographic tools, and should support all
undergraduate courses.
Level
3: ADVANCED STUDY
LEVEL—Subject areas which are part of the masters level of curricula. In
addition to the materials collected under level 2, an attempt will be made to
acquire materials which support coursework and research at the masters level.
Level
4: RESEARCH
LEVEL—Subject areas which are part of doctoral programs. Acquisitions in these
areas will include a wide range if published material required for dissertation
and independent research. All important reference works, a wide selection of
specialized monographs and an extensive journal collection will be developed.
Level
5: COMPREHENSIVE
LEVEL—All significant works in a particular field will be obtained. This level
aims at exhaustiveness. An area so designated will most likely be a “special
collection.”
XI.
List
of subjects
In
the Library of Congress and Dewey Decimal outlines below, subjects are coded as
follows:
Level
1 - *
Level
2 - **
Level
3 - ***
Level
4 - ****
Level
5 - *****
A GENERAL
WORKS
AC ** Collections,
Series, Collected Works.
AE *** Encyclopedias
(General)
AG *** Dictionaries,
other general reference works
AI ** Indexes
(General)
AM * Museums
AN ** Newspapers
AP ** Periodicals
(General)
AS * Academies,
Learned Societies
AY ** Yearbooks,
Almanacs, Directories
AZ * History
of Scholarship and Learning
B PHILOSOPHY,
PSYCHOLOGY, RELIGION
B ** Philosophy
BC ** Logic
BD ** Speculative
Philosophy
CJ * Numismatics
CN * Inscriptions,
Epigraphy
CR * Heraldry
CS * Genealogy
CT ** Biography
D HISTORY:
GENERAL AND OLD WORLD
D ** History
(General)
DA **
DB **
DC **
DD **
DE ** Mediterranean
region
DF **
DG **
DH-DJ *
DJK **
DK **
DL ** Northern
Europe,
DP **
DQ *
DR ** Eastern
Europe,
DS **
DT *
DU * Oceania,
DX * Gypsies
E
& F HISTORY:
E **
**
** Indians
of
** Discovery
** Negroes
** Colonial
History
** Revolution
** Revolution
to Civil War
** Civil
War
** Late
Nineteenth Century
** Twentieth
Century
**
*****
F **
**
**
**
**
**
G GEOGRAPHY,
ANTHROPOLOGY, RECREATION
G *** Geography
(General)
GA *** Mathematical
Geography, Cartography
GB *** Physical
Geography
GC ** Oceanography
GF *** Human
Ecology
GN ** Anthropology
GR * Folklore
GT * Manners
and Customs (General)
GV *** Recreation
** Outdoor
life
*** Physical
Training
*** Sports
*
Games and Amusements
** Dancing
*
Circuses, spectacles, etc.
(Including Rodeos)
H SOCIAL
SCIENCES
H ** Social
Sciences (General)
HA ** Statistics
HB *** Economics
HC *** Economic
History and Conditions, National Production
HD *** Land,
Agriculture, Industry
HE ** Transportation
and Communication
HF ** Commerce
HG ** Finance
HJ ** Public
Finance
HM **** Sociology
HN **** Social
History, Social Problems, Social Reform
HQ *** Family,
Marriage, Women
HS * Societies,
Clubs
HT **** Communities,
Classes, Races
Urban Sociology
Regional Planning
Rural Sociology
Social Classes
Races
HV ** Social
Pathology, Social Welfare, Criminology
HX ** Socialism,
Communism, Anarchism
J POLITICAL
SCIENCE
J Official Documents (SEE
GOVERNEMNT DOCUMENTS SECTION)
JA ** Collections
and General Works
JC ** Political
Theory
JF ** Constitutional
History and Administration
JK **
JL ** British
America,
JN **
JQ ** Asia,
Africa,
JS ** Local
Government
JV ** Colonies,
Colonization, Emigration, Immigration
JX ** International
law. International relations
K LAW
K ** Law
(General)
KD * Law
of
KE ** Law
of
KF ** Law
of the
***
L EDUCATION
LA *** History
of Education
LB *** Theory
and Practice of Education
LC *** Special
Aspects of Education
LD ***
LE ***
LF **
LG ** Asia,
Africa,
LH * College
and School magazines and papers
LJ * Student
fraternities and societies,
LT * Textbooks
(SEE TEXTBOOK SECTION)
M MUSIC
M ** Instrumental
Music
Vocal Music
Sacred Vocal Music
ML ** Literature
of Music
MT ** Music
Instruction and Study
N FINE
ARTS
N ** Visual
Arts (General)
History of Art
NA * Architecture
NB ** Sculpture
NC ** Drawing,
Design, Illustration
ND ** Painting
NE ** Print
Media
NK ** Decorative
Arts
NX ** Arts
in General
Including works dealing
with two or more of the fine arts
P LANGUAGE
AND LITERATURE
P ** Philosophy
and Linguistics (General)
PA ** Classical
Languages and Literature
Greek
Latin
PB ** Modern
European Languages
PC Romance Languages
* Italian
** French
* Catalan
** Spanish
*
Portuguese
PD * Germanic
Languages
*
Scandinavian
PE *** English
PF * Dutch
* Flemish
*
Friesian language and literature
** German
PG * Slavic,
Baltic, Albanian languages and literature
PH * Finno-Ugrian,
Basque languages and literatures
PJ * Oriental
languages and literatures
PK * Indo-Iranian
PL * Languages
and literatures of Eastern Asia, Africa,
PM * American
Indian Languages
PN *** Literature
PQ ** Romance
literatures
PR *** English
Literature
PS *** American
Literature
PT ** Germanic
Literature
PZ ** Fiction
and juvenile belles lettres
Q SCIENCE
Q ** Science
(General)
** Cybernetics,
Information theory
QA *** Mathematics
QB ** Astronomy
QC ** Physics
QD **** Chemistry
QE ** Geology
QH ** Natural
History (General)
QK *** Botany
QL *** Zoology
QM ** Human
Anatomy
QP ** Physiology
QR *** Microbiology
R MEDICINE
RA ** Public
Aspects if Medicine
RB * Pathology
RC * Internal
Medicine
*** Sports
Medicine
RD * Surgery
RE * Ophthalmology
RF * Otorhinolarygology
RG ** Gynecology
and Obstetrics
RJ ** Pediatrics
RK * Dentistry
RL * Dermatology
RM **** Therapeutics,
Pharmacology
RS **** Pharmacy
and materia medica
RT *** Nursing
RV * Botanic,
Thompsonain, Eclectic Medicine
RX * Homeopathy
RZ * Other
systems of medicine
*
Chiropractic
*
Osteopathy
* Mental
Healing
S AGRICULTURE
S *** Agriculture
(General)
SB **** Plant
Culture
SD ** Forestry
SF **** Animal
Culture
SH *** Aquaculture,
Fisheries, Angling
SK ** Hunting
*** Wildlife
Management, Game Protection
T TECHNOLOGY
T ** Technology
(General)
TA *** Engineering
(General), Civil Engineering (General)
TC ** Hydraulic
Engineering
TD ** Environmental
Technology, Sanitary Engineering
TE ** Highway
Engineering
TF * Railroad
Engineering
TG ** Bridge
Engineering
TH * Building
Construction
TJ *** Mechanical
Engineering and Machinery
TK *** Electrical
Engineering, Electronics, Nuclear Engineering
TL * Motor
Vehicles, Aeronautics, Astronautics
TN * Mining
Engineering, Metallurgy
TP ** Chemical
Technology
TR ** Photography
TS ** Manufactures
(Includes: textile industries, animal products)
TT ** Handicrafts,
Arts and crafts
** Clothing
manufacture
** Decorative
crafts
TX *** Home
Economics
The House
Nutrition
Cookery
Hotels, Restaurants,
Taverns, Food Science
U MILITARY
SCIENCE
UA * Armies
UB * Military
Administration
UC * Maintenance
and Transportation
UD * Infantry
UE *
UF * Artillery
UG * Military
Engineering
* Air
Forces
UH * Other
Services
V * NAVAL SCIENCES
Z BIBLIOGRAPHY,
LIBRARY SCIENCE
Z * History
of Books and Bookmaking
*
Book Industries and Trade
** Libraries
and Library Science
** Bibliography
000 GENERALITIES
004 ** Computer
Science
010 ** Bibliography
020 ** Library
and Information Sciences
030 ** General
Encyclopedic Works
040
050 ** General
Serials & Their Indexes
060 * General
Organizations & Museology
070 *** News
Media, Journalism, Publishing
080 * General
Collection
090 * Manuscripts
& Rare Books
100 PHILOSOPHY & PSYCHOLOGY
110 * Metaphysics
120 * Epistemology,
Causation, Humankind
130 * Paranormal
Phenomena
140 * Specific
Philosophical Schools
150 ** Psychology
160 * Logic
170 * Ethics
(Moral Philosophy)
180 * Ancient,
Medieval, Oriental Philosophy
190 * Modern
Western Philosophy
200 RELIGION
210 * Natural
Theology
220 * Bible
230 * Christian
Theology
240 * Christian
Moral & Devotional Theology
250 *
260 * Christian
Social Theology
270 * Christian
Church History
280 * Christian
Denominations & Sects
290 * Other
& Comparative Religions
300 SOCIAL SCIENCE
310 ** General
Statistics
320 ** Political
Science
330 *** Economics
340 * Law
350 ** Public
Administration
360 **** Social
Services; Association
370 *** Education
380 ** Commerce,
Communications, Transport
390 * Customs,
Etiquette, Folklore
400 LANGUAGE
410 ** Linguistics
420 *** English
& Old English
430 ** Germanic
Languages, German
440 ** Romance
Languages, French
450 * Italian,
Romanian, Rhaeto-Romanic
460 ** Spanish
& Portuguese Languages
470 * Italic
Languages, Latin
480 * Hellenic
Languages Classical Greek
490 * Other
Languages
500 NATURAL SCIENCES & MATHEMATICS
510 *** Mathematics
520 * Astronomy
& Allied Sciences
530 ** Physics
540 **** Chemistry
& Allied Sciences
550 * Earth
Sciences
560 * Paleontology,
Paleozoology
570 ** Life
Sciences
580 *** Botanical
Sciences
590 *** Zoological
Sciences
600 TECHNOLOGY (APPLIED SCIENCE)
610 *** Medical
Sciences (Medicine) Nursing
620 *** Engineering
& Allied Operations
630 **** Agriculture
640 *** Home
Economics & Family Living
650 ** Management
& Auxiliary Services
660 ** Chemical
Engineering
670 ** Manufacturing
680 * Manufacturing
for Specific Uses
690 * Buildings
700 THE ARTS
710 ** Civic
& Landscape Art
720 * Architecture
730 ** Plastic
Arts, Sculpture
740 ** Drawing
& Decorative Arts
750 ** Painting
& Paintings
760 ** Graphic
Arts, Printmaking & Prints
770 ** Photography
& Photographs
780 ** Music
790 *** Recreational
& Performing Arts
800 LITERATURE & RHETORIC
810 *** American
Literature in English
820 *** English
& Old English Literatures
830 ** Literatures
of Germanic Languages
840 ** Literatures
of Romance Languages
850 * Italian,
Romanian, Rhaeto-Romanic Literatures
860 ** Spanish
& Portuguese Literatures
870 * Italic
Literatures, Latin
880 * Hellenic
Literatures, Classical Greek
890 * Literatures
of Other Languages
900 GEOGRAPHY & HISTORY
910 *** Geography
& Travel
920 * Biography,
Genealogy, Insignia
930 ** History
of Ancient World
940 ** General
History of
950 ** General
History of Asia,
960 ** General
History of
970 ** General
History of
980 ** General
History of
990 ** General
History of Other Areas
XII.
Forms
of Materials
The
library collects primarily those books available in cloth binding. If a title
is not available in cloth, paper will be purchased. Audiovisual
materials are purchased in a select number of areas, but their purchase
is contingent upon money available, equipment necessary, and usefulness.
Microcomputer software and microforms
are addressed in other sections of this policy.
Hilton
M. Briggs Library Reference Collection Development Statement
(4/1/2004
approved by Collections and Connections Committee, 5/27/2004 revision approved
by Briggs Library Faculty)
XIII. The Reference Collection
A. Scope:
1. Most information sources
selected for inclusion in this collection will support the curriculum of the
university.
2. Sources are added in
subjects not directly related to the curriculum if they are considered
appropriate for general academic research or to provide for the basic
information needs of faculty, staff, and students.
3. The Reference Department
attempts to collect appropriate information sources about
B. Types of Materials:
1. Almanacs and Yearbooks.
Current editions of major publications for the United States and selected
foreign countries.
2. Bibliographies. General
Bibliographies on broad topics, serial bibliographies relevant to the
curriculum, and guides to the literature for subject areas supporting graduate
programs. Narrow subject bibliographies are usually placed in the circulating
collection.
3. Biographical Sources.
Comprehensive works dealing with professional, national, and international
biography, both retrospective and current, are placed in the reference
collection. In addition, indexes and bibliographies covering biographical
sources, and collections of short biographical information that focus on
selected fields, disciplines, and topics are often placed in the reference
collection.
4. Dictionaries. Major
English language dictionaries, bilingual dictionaries for as many languages as
possible, and major polyglot dictionaries are purchased for the reference
collection. Selected specialized
dictionaries: those covering slang, historical aspects of language and specific
subject areas are also appropriate for the reference collection.
5. Directories. Current
editions of major cross-disciplinary and selected subject-specific directories,
covering both institutions and/or individuals are appropriate for the reference
collection. Less essential directories may be collected less frequently; for
example, every third edition.
6. Encyclopedias. A major
English-language general encyclopedia published within the latest two years
should be held in paper format in the reference collection. In addition, the library should provide
access to at least one English-language general encyclopedia via the World Wide
Web. Foreign language encyclopedias
supporting the curriculum of the foreign languages department, and authoritative
encyclopedias in selected specialized subject areas should also be held. Both single and multi volume encyclopedias
are held in the reference collection.
7. Geographical sources.
Gazetteers and geographic dictionaries are shelved in the reference collection. Atlases are shelved in the Atlas Area or
Atlas Case of the reference collection.
Titles covering the
8. Handbooks. Recent editions
of selected authoritative titles in subject fields supporting the curriculum
should be held in the reference collection.
9. Indexing and Abstracting
Services. Access to bibliographic indexing and abstracting services should be
provided in as many fields as possible, with an emphasis on those that support
graduate programs. Electronic access is
preferred for bibliographic indexing and abstracting services. A strong collection of bibliographic indexing
and abstracting databases must be maintained in order to ensure that SDSU
students and researchers are able to identify relevant published materials in
an efficient and timely way. In order to
compete in the global society, it is critical that the SDSU community has the
resources to efficiently identify relevant published materials in all areas of
the curriculum and areas known to be of interest to SDSU researchers. Although journals and other published
materials may be obtained via interlibrary loan, it is usually not possible to
obtain bibliographic indexing and abstracting services via interlibrary loan. Therefore, indexing and abstracting
publications should not be considered when canceling periodicals subscriptions
due to financial shortages unless it is absolutely necessary. However, indexing and abstracting services
should be reviewed by the Collection and Connections Committee annually to
determine whether they continue to support the needs of our students and
researchers.
10. Statistical Sources. Major
sources for the
11. Style manuals. Recent
editions of most major style manuals should be included in the reference
collection.
12. Standards. Some industry and professional
published standards, including those of ASTM (provided on CD-ROM), should be
provided in the reference collection.
13. Other Collections.
a. Telephone directories.
Paper copies of
b. Career Information. Books
on job seeking and careers.
c. Government Documents.
Selected heavily used government directories, handbooks, and guides.
d. Maps. Selected city,
state, country and regional sheet maps.
e. Selected
college/university catalogs (
C. Selection Guidelines
1. Judged usefulness of the
publication, considering existing collection.
2. Strengths and weaknesses
of existing collection, related to needs of university community.
3. Favorable reviews or
inclusion on basic reference collection guidelines.
4. Reputation of author of
publisher.
5. Currency of publication.
6. Price.
7. Recommendations from the
appropriate subject bibliographer and other librarians.
8. Recommendations from
appropriate non-library faculty members.
9. Electronic access is
preferred for bibliographic indexing and abstracting publications if
possible.
10. Electronic access to other
types of reference materials should be decided on a case-by-case basis taking
into consideration the following factors:
Ø Does electronic access
enhance the use of the information?
Ø Is the available interface
acceptable?
Ø Is the information needed
by off-campus users?
Ø Is the price of the
electronic access reasonable compared to the price of the paper publication?
Ø The risk of losing access
to publication backfiles in case the electronic subscription must be cancelled
should always be considered when deciding on electronic subscriptions or
purchases.
D. Withdrawal of Reference Materials
Individual reference librarians select items to withdraw from the
collection on an ongoing basis. Once an item is selected, the other reference
librarians are consulted. The item then may be withdrawn or moved to the
circulating collection, Special Collections, or storage. Old editions replaced
by newer editions are transferred to the circulating collection if the reference librarians determine older
editions are useful or of historic
value. During the weeding process titles that need
updating with newer editions and titles that should be replaced with different,
but more current, titles should be identified.
Orders for replacement titles or newer editions should be processed by
the Reference Collection Development Committee.
The following should be considered when making withdrawal
decisions:
1. Significance of
publication and/or appropriateness to the collection.
2. Age of publication;
accuracy of contents.
3. Availability of later
and/or improved edition.
4. Duplication of contents in
other publications.
5. Physical condition.
6. Multiple copies.
7. Multi-volume sets will be
retained intact.
8. Whether the information
can be obtained easily via interlibrary loan.
9. Anecdotal evidence
regarding the use of the item.
10. Statistical data on the
use of the item.
11. Recommendations from the
appropriate subject bibliographer and other librarians.
12. Recommendations from
appropriate non-library faculty members.
E. Cancellation of Electronic Resources
The following should be considered when making cancellation
decisions:
1. Significance of resource
and/or appropriateness to the collection.
2. Duplication of contents in
other publications/databases.
3. Statistical data on the
use of the electronic resource.
4. Anecdotal evidence
regarding the use of the database.
5. Whether the information
needed by off-campus users.
6. The quality of the
information provided by the resource.
7. The quality of the
interface.
8. Whether the cancellation would
cause the loss of backfiles.
9. Whether the information
can be obtained easily via interlibrary loan.
10. Significant and/or
unexpected increase of subscription fees.
11. Recommendations from the
appropriate subject bibliographer and/or other librarians.
12. Recommendations from
appropriate non-library faculty members.
XIII. Archives and special collections (http://lib.sdstate.edu/archives/policies.html#ua)
XIV. Audio Visual Materials
The
Library collects video recordings, DVDs, and other audiovisual materials for
use in instruction. With the limited
funds available preference is given to items useful for more than one course.
The library does not normally collect materials such as slides, slide/tape kits, 16mm films or other teaching/learning
packages.
XVI. Government Documents
The
library is a selective Federal documents depository and a complete depository
for state documents. The documents librarian is responsible for selection of
depository series from those available. Selection is made on the basis of the
University’s instructional and research needs, but also with some regard for
the general information needs of the residents of east central
The
library is not a depository for foreign or international government
documents. Publications of the United
Nations, World Bank, International Monetary Fund, or other international
agencies are acquired if needed to support the curricular and research needs of
the University. Publications of foreign governments are acquired in the same
way.
XVII. Microforms
Microforms
are acquired when necessary to preserve materials, to acquire back volumes of
serials and other materials that are not readily available in hard copy, and to
acquire current material that is not readily available on paper. Many Federal
deposited documents are supplied on microfiche for cost and space-saving
reasons.
XVIII. Newspapers
The
library maintains a selection of international, national, and state newspapers
for patron use. Newspapers are selected to provide a geographic coverage and in
an attempt to provide information about home to both international and American
students. Most international newspapers are obtained in the language of country
of origin. Newspapers are generally retained for only two months. Back files of
a few, major
XIX. Serials
Serials
are the major source of current information in a number of disciplines. Serials
serve to keep the collection up-to-date, provide material not available in
books and otherwise supplement the print collections. The library establishes
and maintains serial subscriptions with great care, since they are usually
expensive long-term commitments.
Selection
of serials is based on the same criteria established for books. In addition,
the following criteria are considered before a journal is added or deselected.
Criteria
for review of serials by librarians
1. How often is the serial cited? Does
the serial support a special collection? Has the serial started publication
recently? Newer publications tend not to be cited as frequently.
2. Is the publication indexed or
abstracted in appropriate reference sources?
3. How important is the serial to
faculty/graduate research? This is determined through the rating of serials
titles in a triennial department faculty review.
4. What is the reputation of the
publisher? Does a society or professional association publish the serial? Is
the publisher commercial?
5. Are articles peer reviewed? Statements
indicating this are often in the instructions to authors of each serial.
6. Does the serial’s general topic meet
the institution’s goals and objectives?
7. Will funds be available over the long
term to continue with this serial?
Serials
are divided into two arbitrary categories for purposes of administration. The
Acquisitions Department orders standing orders for those publications that come
out once a year, irregularly, or in monographic series. Periodicals, whether of
a scholarly or popular nature, which are published more frequently than once a
year are ordered and administered by the Serials Department.
Library
funds, not departmental funds are normally used for the purchase of serials, so
request for purchase is made to the Serials or Acquisitions department.
The
library will conduct a triennial review of serial titles to determine whether
or not the titles are supporting the needs of the university. A core collection
will be identified. Any title in the core collection will continue. Titles that
fall outside the core collection will be kept only as long as they are needed
for curriculum and research.
XX.
Microcomputer
software
Subject
specific microcomputer software is not generally purchased, although an
increasing number of monographs arrive with accompanying computer diskettes.
XXI. Miscellaneous materials
Dissertations—The
library acquires two copies of each Masters thesis and dissertation written for
graduation at the University. Both are cataloged, one is placed in the
circulating collection and one is placed in archives. The library does not
acquire senior projects or research papers written by students. Dissertations
and Masters theses written at other universities are acquired when they are
considered important to a particular subject area. They are subject to the same
acquisitions criteria as other purchased materials.
Rare
books—The library does not purchase rare books or manuscripts. These formats
will normally be acquired only as gifts. In special cases, the library may
purchase rare materials if they pertain to the history of the State or
University.
Textbooks—Normally,
the library does not purchase textbooks. However, exceptions are made when
experts in the field consider textbooks classics, when other kinds of
monographic publications in a circular area are sparse, or when textbooks treat
important areas not otherwise represented in the collection.
Curriculum
collection—This collection of grades K through 12 textbooks and curriculum
guides is acquired primarily by the faculty of the
XXII. Weeding and discarding policy
The
library does not maintain a continuous or scheduled weeding program. When a
particular section of the collection becomes overcrowded, the library will
decide to weed that section.
The
subject bibliographer will have primary responsibility for selecting those
books for discard or storage. He/she will work with the teaching faculty in the
particular subject areas to determine what should be withdrawn from the
collection, what should be sent to storage and what should be retained in the
active collection.
Guidelines
for discarding:
1. Multiple copies of older works.
2. Earlier editions of standard works not
qualified as “classics”—especially textbooks.
3. Popular presentations of any subject
no longer valid.
4. Books of doubtful scholarship and/or
little literary merit.
5. Fragmentary runs of serials &
isolated issues, unless they are important in their own right.
6. Books in bad physical condition—those
which cannot be replaced or repaired.
Guidelines
for retention:
1. Classics in the subject area, all
editions.
2. Any book by a
3. Any book relating to
4. Books on unusual subjects, even if
they are unscientific or less than scholarly.
5. Examples of the unpopular or “losing”
side of past controversies.
In
selecting books for discard or storage, the selector should look at past
circulation statistics of the book. If a book has been used consistently and it
does not meet any of the criteria above for discard, it should be retained in
the active collection. If, however, a book meets one of the criteria for
retention, yet has not been used for a considerable period of time, it may be a
prime candidate for storage.
Withdrawn
items may be destroyed, sold, or given away. It has been recent practice for
the library to destroy those items that are worn beyond use or that are
undesirable as resale items. Those items that the library cannot use or no
longer finds meet the guidelines of this policy are given to a local service
club, which holds a used book sale on an annual basis.