Hilton
M. Briggs Library Collection Development Statement
I.
Forward
This document brings together policy statements,
staff memoranda, acquisitions guidelines, departmental policy and existing
practice into a single comprehensive collection development policy for the
Hilton M. Briggs Library. It will serve
as a guide in selecting, acquiring, and maintaining the library's collection.
The
authors reviewed the policies of several other university libraries in the
creation of this document, most particularly those of the
Because
collection development is a dynamic process, this policy will be reviewed and
modified regularly. Text updates will be
issued as needed to reflect changing policy.
II.
Introduction
The South Dakota State University Library is both a
collegiate library and a research library.
It is collegiate in its provision of books and other documentary records
to support undergraduate programs of instruction and to encourage the habit of
reading. Like most college libraries, it
provides materials for use by faculty members in the preparation of their
courses and by the staff of the institution in the performance of their
administrative and executive responsibilities.
But
as a land-grant university library, it does more. It also provides materials to support a wide
range of graduate offerings at the Master's and (to a lesser extent) the Ph.D.
level, as well as advanced professional curricula in nursing, pharmacy,
engineering, family and consumer
sciences, and education, plus auxiliary programs such as the
Agricultural Experiment Station, Engineering and Environmental Resource Center
(EERC), and Cooperative Extension Service.
As a
university library, it supports not only programs of teaching but research as
well. Therefore, the library collects in
depth in many subject areas. Not only are
basic treatises, primary source materials, and journals obtained, but the
library also collects a substantial portion of relevant thought in those
subject areas in which graduate degrees are offered. The university community also expects the
library to provide materials for recreational purposes and for pursuit of
non-academic interests.
In
order for the library to respond appropriately, the administration must stay
informed of forthcoming research and degree program changes. Fortunately,
III.
Policy assumptions
Any collection
development policy must embrace certain basic principles. First, library collection development reflects
the long-range goals of the university.
This inevitably means that library collections must be built on historic
strengths rather than weaknesses. In the
absence of unlimited financial resources, a disregard for this principle will
result in a sacrifice of current strengths to establish new areas of
research. Any collection building in
areas of weakness must proceed gradually.
If rapid building in these areas is called for to meet the needs of a
new program, then additional general university funding will be needed.
Secondly, acquisitions
policy must take into consideration the fact that Briggs Library is part of a
national system of research libraries.
The total
IV.
Selection responsibility
Teaching faculty and librarians share the
responsibility for selection of library materials.
Historically, the library divides its allocable
book funds between the academic departments and the library staff on a 75/25 basis. That is, approximately three-fourths of uncommitted book funds are annually allocated to instructional
faculty in the various academic units.
Faculty members then choose books they deem important and useful within
their disciplines.
The
Library retains approximately one
fourth of the book budget for adding works of general interest, highly
recommended titles which may escape the faculty's attention, monumental sets,
reference works, etc. The Acquisitions
Librarian holds primary responsibility for selection of materials which fall in
the general category and the reference department selects materials for the
reference collection. Subject bibliographers assigned to each
academic department hold responsibility for selection in that area. In addition, two persons specifically
select titles included in the Essay and
General Literature Index and in certain other anthologies. All library faculty members are encouraged to
participate in the book selection process in their particular area of expertise
but due to the limited number of
library staff some bibliographers are assigned to departments without expertise
in that area.
Over
the years, Briggs Library has benefited greatly from the dedication of a number
of true bibliophiles among the instructional faculty. Indeed, some of the library's best
collections have resulted from their devoted efforts. While this sharing of book selection
responsibility between the instructional faculty and the library faculty is
desirable, the library staff carries the final responsibility for areas
neglected by the faculty. Librarians
must seek to achieve a balanced collection and to coordinate the resource
development of the library as a whole.
The ultimate responsibility for acquisition directions and policy
decisions, including adequacy and quality of selections, rests with the Dean of
Libraries.
V.
Bibliographic assignments
The twelve designated
bibliographers select materials for the collection based on the following
department/subject breakdown:
Danielle Becker - Computer
Science, Electrical Engineering, Visual Arts
Carlene Aro - Apparel
Merchandising & Interior Design, CAP Center, General Engineering, Human
Development, Consumer and Family Sciences, Wildlife & Fisheries Sciences
Mary Caspers-Graper -
Biology/Microbiology, Civil & Environmental Engineering, Communication
Studies & Theatre, Horticulture, Forestry, Landscape and Parks, Journalism
& Mass Communication, Psychology,
Elizabeth Fox - European Studies, Modern Languages, Music, Physics
Clark Hallman - Mechanical Engineering, Rural Sociology
Mary Kraljic - Nursing, Nutrition, Food Science & Hospitality
Lisa Lindell – Economics, English, Mathematics,
Nancy Marshall –
Agricultural & Biosystems Engineering, Animal
& Range Science, Dairy Science, Journalism & Mass Communication, Plant
Science, Veterinary Science
Stephen Van Buren -
Chemistry, Counseling & Human Resource Development, History, Philosophy
& Religion
Laura Wight – American
Indian Studies, Latin American Studies, Political Science, Women Studies
For additional information about bibliographic assignments see the
Library Representatives and Bibliographers web page
(http://lib.sdstate.edu/Lib19/repbib.htm).
These bibliographers
select materials that departmental representatives
neglect, striving to maintain a balanced collection in their respective subject
areas.
VI.
Library
obligations
The library’s responsibilities are outlined in the
introduction; here they are enumerated more specifically. Within its financial
capabilities, the library will endeavor to obtain learning materials (books,
periodicals, microforms, newspapers, maps, pamphlets. Governments,
etc.) required to meet the following four
obligations:
1.
To procure or provide access to
materials needed for all instruction and extension programs of the
university
2.
To procure or provide access to materials required
by students and faculty members in their research.
3.
To procure or provide access to library
materials of general information in subject areas not covered by instructional,
research and extension programs.
4.
To preserve important materials relating to the
history and development of the university. This includes not only official
records and reports of the university, but also materials on any subject
authored or published at SDSU.
Finally, the library has an obligation to inform
book selectors, both designated departmental library representatives and
library bibliographers, of newly published materials in their areas of
specialization, by acquiring and distributing various “current awareness”
services (i.e., Choice cards, Blackwell
Books Services Approval Slips, etc.)
VII.
Limitations
Recognizing
that it is not always possible, for financial reasons, to achieve fully above
the objectives, the library observes the following general guidelines:
1.
English language publications will be given higher
priority, except for materials acquired in support of foreign language
instruction
2.
Current publications of lasting and scholarly value
will be given priority over older and out-of-print materials.
3.
As an alternative to purchasing, consideration will
be given to procuring infrequently used research materials on interlibrary
loan.
4.
Materials will be acquired in another suitable
format if originals are not available or are too expensive.
5.
If the Library owns the material in microform or provides access electronically, paper
copy will not be purchased unless sufficient cause is shown.
6.
Duplicate copies will be purchased only by
justification of heavy and continued demand.
7.
The library will not normally duplicate specialized
research materials.
8.
Variant editions of a held title will be acquired
only if they are “standard” editions or contain substantial changes and are
needed for research purposes.
9.
The library will not purchase extensive in-depth
materials for specific theses topics of graduate students or for short-term
research projects of faculty unless the library’s acquisitions policy specifies
intensive collection development in the area.
10.
The library will make no special effort to collect
materials in non-English languages, even in the subject areas of comprehensive
coverage, if there is no sizable number of researchers with facility in that language.
VIII.
Gifts
The library solicits and encourages gifts and
donations of useful materials or money to purchase them provided they meet
selection guidelines and provided there are no restrictions attached. The SDSU
library has been greatly enriched by such gifts in past years.
The library will not accept gifts with
conditions as to their disposition or location except by express permission of
the Dean of Libraries. Presidential and Regental
approval is required for acceptance of large gift collections which may have
significant space requirements.
The library is free to dispose of any
unneeded publications in compliance with state regulations, regardless of how
the materials were acquired.
The staff may assist donors in estimating the value
of materials donated to the library. Legally the library cannot appraise gifts
for tax or inheritance purposes.
However, if a substantial collection is involved the library may help
the donor procure a professional appraiser.
The acquisitions department is responsible for
acceptance and processing of monographic materials; the serials department is
responsible for gifts of journals; and the documents department has this
responsible for government documents. The subject bibliographers may be called
upon to assist in determining the suitability of individual items for permanent
retention in accordance with the stated collection policy.
IX.
Exchange
Exchanging publications among libraries is another
means of acquiring library materials. The library will enter into exchange
agreements with other institutions whenever the desired publications are
available only on exchange and whenever such exchange of publications is
advantageous to the library. Publications received on exchange will be added
provided they meet selection guidelines. Exchange agreements will be
established after consultation with the Acquisitions Librarian and approval of
the Dean of Libraries.
The library maintains exchange agreements with land-grant
institutions in the following states for their Agricultural Experimentation
Station publications:
California,
Colorado, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan,
Minnesota, Missouri, North Dakota, Montana, Nebraska, Nevada, New York, New
Mexico, Ohio, Oklahoma, Oregon, Pennsylvania, Texas, Utah, Washington,
Wisconsin, Wyoming.
The library has also made
arrangements for two copies of each SDSU Agricultural Experiment Station
publication to be sent to the National Agricultural Library.
X.
Collection intensity levels
Requirements for library materials vary with
discipline and subject area. The library has identified five levels to guide
collection decisions.
Level 1: BASIC LEVEL—Subject areas,
which are outside the scope of the University’s curricula and in which there is
little interest or activity. Collecting will be highly selective and will
include only materials necessary to introduce and define the subject.
Level 2: INITIAL STUDY LEVEL—Subject
areas which are part of the undergraduate curricula. Materials acquired at this
level should include surveys of the subject, standard works, major journals,
reference and bibliographic tools, and should support all undergraduate
courses.
Level 3: ADVANCED STUDY LEVEL—Subject
areas which are part of the masters level of
curricula. In addition to the materials collected under level 2, an attempt
will be made to acquire materials which support coursework and research at the masters level.
Level 4:
RESEARCH LEVEL—Subject areas which are part of doctoral programs.
Acquisitions in these areas will include a wide range if published material
required for dissertation and independent research. All important reference
works, a wide selection of specialized monographs and an extensive journal
collection will be developed.
Level 5: COMPREHENSIVE LEVEL—All significant works in a particular field will be
obtained. This level aims at exhaustiveness. An area so designated will most
likely be a “special collection.”
XI.
List of subjects
In the Library of Congress and Dewey Decimal
outlines below, subjects are coded as follows:
Level 1 - *
Level 2 - **
Level 3 - ***
Level 4 - ****
Level 5 - *****
A GENERAL
WORKS
AC ** Collections, Series, Collected Works.
AE *** Encyclopedias (General)
AG *** Dictionaries, other general reference works
AI ** Indexes (General)
AM * Museums
AN ** Newspapers
AP ** Periodicals (General)
AS * Academies, Learned Societies
AY ** Yearbooks, Almanacs, Directories
AZ * History of Scholarship and Learning
B PHILOSOPHY,
PSYCHOLOGY, RELIGION
B ** Philosophy
BC ** Logic
BD ** Speculative Philosophy
CJ * Numismatics
CN * Inscriptions, Epigraphy
CR * Heraldry
CS * Genealogy
CT ** Biography
D HISTORY:
GENERAL AND OLD WORLD
D ** History (General)
DA **
DB **
DC **
DD **
DE ** Mediterranean region
DF **
DG **
DH-DJ *
DJK **
DK **
DL ** Northern Europe,
DP **
DQ *
DR ** Eastern Europe,
DS **
DT *
DU * Oceania,
DX * Gypsies
E & F HISTORY:
E **
**
** Indians
of
** Discovery
** Negroes
** Colonial
History
** Revolution
** Revolution
to Civil War
** Civil
War
** Late
Nineteenth Century
** Twentieth
Century
**
*****
F **
**
**
**
**
**
G GEOGRAPHY,
ANTHROPOLOGY, RECREATION
G *** Geography (General)
GA *** Mathematical Geography, Cartography
GB *** Physical Geography
GC ** Oceanography
GF *** Human Ecology
GN ** Anthropology
GR * Folklore
GT * Manners and Customs (General)
GV *** Recreation
** Outdoor life
*** Physical
Training
*** Sports
* Games
and Amusements
** Dancing
* Circuses,
spectacles, etc. (Including Rodeos)
H SOCIAL
SCIENCES
H ** Social Sciences (General)
HA ** Statistics
HB *** Economics
HC *** Economic History and Conditions, National Production
HD *** Land, Agriculture, Industry
HE ** Transportation and Communication
HF ** Commerce
HG ** Finance
HJ ** Public Finance
HM **** Sociology
HN **** Social History, Social Problems, Social Reform
HQ *** Family, Marriage, Women
HS * Societies, Clubs
HT **** Communities,
Classes, Races
Urban Sociology
Regional Planning
Rural Sociology
Social Classes
Races
HV ** Social Pathology, Social Welfare, Criminology
HX ** Socialism, Communism, Anarchism
J POLITICAL
SCIENCE
J Official
Documents (SEE GOVERNEMNT DOCUMENTS SECTION)
JA ** Collections and General Works
JC ** Political Theory
JF ** Constitutional History and Administration
JK **
JL ** British America,
JN **
JQ ** Asia, Africa,
JS ** Local Government
JV ** Colonies, Colonization, Emigration, Immigration
JX ** International law. International relations
K LAW
K ** Law (General)
KD * Law of
KE ** Law of
KF ** Law
of the
***
L EDUCATION
LA *** History of Education
LB *** Theory and Practice of Education
LC *** Special Aspects of Education
LD ***
LE ***
LF **
LG ** Asia, Africa,
LH * College and School magazines and papers
LJ * Student fraternities and societies,
LT * Textbooks (SEE TEXTBOOK SECTION)
M MUSIC
M ** Instrumental
Music
Vocal Music
Sacred Vocal
Music
ML ** Literature of Music
MT ** Music Instruction and Study
N FINE
ARTS
N ** Visual Arts
(General)
History of Art
NA * Architecture
NB ** Sculpture
NC ** Drawing, Design, Illustration
ND ** Painting
NE ** Print Media
NK ** Decorative Arts
NX ** Arts
in General
Including works dealing with two or more of the
fine arts
P LANGUAGE AND LITERATURE
P ** Philosophy and
Linguistics (General)
PA ** Classical
Languages and Literature
Greek
Latin
PB ** Modern
European Languages
PC Romance Languages
* Italian
** French
* Catalan
** Spanish
* Portuguese
PD * Germanic
Languages
* Scandinavian
PE *** English
PF * Dutch
* Flemish
* Friesian language and literature
** German
PG * Slavic, Baltic, Albanian languages and literature
PH * Finno-Ugrian, Basque languages and literatures
PJ * Oriental languages and literatures
PK * Indo-Iranian
PL * Languages and literatures of Eastern Asia, Africa,
PM * American Indian Languages
PN *** Literature
PQ ** Romance literatures
PR *** English Literature
PS *** American Literature
PT ** Germanic Literature
PZ ** Fiction and juvenile belles lettres
Q SCIENCE
Q ** Science
(General)
** Cybernetics, Information theory
QA *** Mathematics
QB ** Astronomy
QC ** Physics
QD **** Chemistry
QE ** Geology
QH ** Natural History (General)
QK *** Botany
QL *** Zoology
QM ** Human Anatomy
QP ** Physiology
QR *** Microbiology
R MEDICINE
RA ** Public Aspects if Medicine
RB * Pathology
RC * Internal
Medicine
*** Sports Medicine
RD * Surgery
RE * Ophthalmology
RF * Otorhinolarygology
RG ** Gynecology and Obstetrics
RJ ** Pediatrics
RK * Dentistry
RL * Dermatology
RM **** Therapeutics, Pharmacology
RS **** Pharmacy and materia medica
RT *** Nursing
RV * Botanic, Thompsonain, Eclectic
Medicine
RX * Homeopathy
RZ * Other systems of medicine
* Chiropractic
* Osteopathy
* Mental
Healing
S AGRICULTURE
S *** Agriculture (General)
SB **** Plant Culture
SD ** Forestry
SF **** Animal Culture
SH *** Aquaculture, Fisheries, Angling
SK ** Hunting
*** Wildlife Management, Game Protection
T TECHNOLOGY
T ** Technology (General)
TA *** Engineering (General), Civil Engineering (General)
TC ** Hydraulic Engineering
TD ** Environmental Technology, Sanitary Engineering
TE ** Highway Engineering
TF * Railroad Engineering
TG ** Bridge Engineering
TH * Building Construction
TJ *** Mechanical Engineering and Machinery
TK *** Electrical Engineering, Electronics, Nuclear Engineering
TL * Motor Vehicles, Aeronautics, Astronautics
TN * Mining Engineering, Metallurgy
TP ** Chemical Technology
TR ** Photography
TS ** Manufactures (Includes: textile industries, animal products)
TT ** Handicrafts,
Arts and crafts
** Clothing
manufacture
** Decorative
crafts
TX *** Home
Economics
The House
Nutrition
Cookery
Hotels,
Restaurants, Taverns, Food Science
U MILITARY
SCIENCE
UA * Armies
UB * Military Administration
UC * Maintenance and Transportation
UD * Infantry
UE *
UF * Artillery
UG * Military
Engineering
* Air Forces
UH * Other Services
V * NAVAL SCIENCES
Z BIBLIOGRAPHY, LIBRARY SCIENCE
Z * History of
Books and Bookmaking
* Book Industries and Trade
** Libraries and
Library Science
** Bibliography
000 GENERALITIES
004 ** Computer
Science
010 ** Bibliography
020 ** Library
and Information Sciences
030 ** General
Encyclopedic Works
040
050 ** General
Serials & Their Indexes
060 * General
Organizations & Museology
070 *** News
Media, Journalism, Publishing
080 * General
Collection
090 * Manuscripts
& Rare Books
100
PHILOSOPHY & PSYCHOLOGY
110 * Metaphysics
120 * Epistemology,
Causation, Humankind
130 * Paranormal
Phenomena
140 * Specific
Philosophical Schools
150 **
Psychology
160 * Logic
170 * Ethics
(Moral Philosophy)
180 * Ancient,
Medieval, Oriental Philosophy
190 * Modern
Western Philosophy
200
RELIGION
210 * Natural
Theology
220 * Bible
230 * Christian
Theology
240 * Christian
Moral & Devotional Theology
250 *
260 * Christian
Social Theology
270 * Christian
Church History
280 * Christian
Denominations & Sects
290 * Other
& Comparative Religions
300
SOCIAL SCIENCE
310 ** General
Statistics
320 ** Political
Science
330 *** Economics
340 * Law
350 ** Public
Administration
360 **** Social
Services; Association
370 *** Education
380 ** Commerce,
Communications, Transport
390 * Customs,
Etiquette, Folklore
400
LANGUAGE
410 ** Linguistics
420 *** English
& Old English
430 ** Germanic
Languages, German
440 ** Romance
Languages, French
450 * Italian,
Romanian, Rhaeto-Romanic
460 ** Spanish
& Portuguese Languages
470 * Italic
Languages, Latin
480 * Hellenic
Languages Classical Greek
490 * Other
Languages
500
NATURAL SCIENCES &
MATHEMATICS
510 *** Mathematics
520 * Astronomy
& Allied Sciences
530 ** Physics
540 **** Chemistry
& Allied Sciences
550 * Earth
Sciences
560 * Paleontology,
Paleozoology
570 ** Life
Sciences
580 *** Botanical
Sciences
590 *** Zoological
Sciences
600
TECHNOLOGY (APPLIED SCIENCE)
610 *** Medical
Sciences (Medicine) Nursing
620 *** Engineering
& Allied Operations
630 **** Agriculture
640 *** Home
Economics & Family Living
650 ** Management
& Auxiliary Services
660 ** Chemical
Engineering
670 ** Manufacturing
680 * Manufacturing
for Specific Uses
690 * Buildings
700
THE ARTS
710 ** Civic
& Landscape Art
720 * Architecture
730 ** Plastic
Arts, Sculpture
740 ** Drawing
& Decorative Arts
750 ** Painting
& Paintings
760 ** Graphic
Arts, Printmaking & Prints
770 ** Photography
& Photographs
780 ** Music
790 *** Recreational
& Performing Arts
800
LITERATURE & RHETORIC
810 *** American
Literature in English
820 *** English
& Old English Literatures
830 ** Literatures
of Germanic Languages
840 ** Literatures
of Romance Languages
850 * Italian,
Romanian, Rhaeto-Romanic Literatures
860 ** Spanish
& Portuguese Literatures
870 * Italic
Literatures, Latin
880 * Hellenic
Literatures, Classical Greek
890 * Literatures
of Other Languages
900
GEOGRAPHY & HISTORY
910 *** Geography
& Travel
920 * Biography,
Genealogy, Insignia
930 ** History
of Ancient World
940 ** General
History of
950 ** General
History of Asia,
960 ** General
History of
970 ** General
History of
980 ** General
History of
990 ** General
History of Other Areas
XII.
Forms of Materials
The library collects primarily those books available
in cloth binding. If a title is not available in cloth, paper will be
purchased. Audiovisual materials are purchased in a select number of areas,
but their purchase is contingent upon money available, equipment necessary, and
usefulness. Microcomputer software and microforms
are addressed in other sections of this policy.
Hilton M. Briggs Library Reference Collection Development
Statement
(4/1/2004 approved by Collections and Connections Committee,
5/27/2004 revision approved by Briggs Library Faculty)
XIII.
The Reference
Collection
A. Scope:
1. Most information sources selected for inclusion in this
collection will support the curriculum of the university.
2. Sources are added in subjects not directly related to the
curriculum if they are considered appropriate for general academic research or
to provide for the basic information needs of faculty, staff, and students.
3. The Reference Department attempts to collect appropriate
information sources about
B. Types of Materials:
1. Almanacs and Yearbooks. Current editions of major
publications for the United States and selected foreign countries.
2. Bibliographies. General Bibliographies on broad topics,
serial bibliographies relevant to the curriculum, and guides to the literature
for subject areas supporting graduate programs. Narrow subject bibliographies
are usually placed in the circulating collection.
3. Biographical Sources. Comprehensive works dealing with
professional, national, and international biography, both retrospective and
current, are placed in the reference collection. In addition, indexes and
bibliographies covering biographical sources, and collections of short
biographical information that focus on selected fields, disciplines, and topics
are often placed in the reference collection.
4. Dictionaries. Major English language dictionaries, bilingual
dictionaries for as many languages as possible, and
major polyglot dictionaries are purchased for the reference collection. Selected specialized dictionaries: those
covering slang, historical aspects of language and specific subject areas are
also appropriate for the reference collection.
5. Directories. Current editions of major cross-disciplinary
and selected subject-specific directories, covering both institutions and/or
individuals are appropriate for the reference collection. Less essential
directories may be collected less frequently; for example, every third edition.
6. Encyclopedias. A major English-language general encyclopedia
published within the latest two years should be held in paper format in the
reference collection. In addition, the
library should provide access to at least one English-language general
encyclopedia via the World Wide Web.
Foreign language encyclopedias supporting the curriculum of the foreign
languages department, and authoritative encyclopedias in selected specialized
subject areas should also be held. Both
single and multi volume encyclopedias are held in the reference collection.
7. Geographical sources. Gazetteers and geographic dictionaries
are shelved in the reference collection.
Atlases are shelved in the Atlas Area or Atlas Case of the reference
collection. Titles covering the
8. Handbooks. Recent editions of selected authoritative titles
in subject fields supporting the curriculum should be held in the reference
collection.
9. Indexing and Abstracting Services. Access to bibliographic
indexing and abstracting services should be provided in as many fields as
possible, with an emphasis on those that support graduate programs. Electronic access is preferred for
bibliographic indexing and abstracting services. A strong collection of bibliographic indexing
and abstracting databases must be maintained in order to ensure that SDSU
students and researchers are able to identify relevant published materials in
an efficient and timely way. In order to
compete in the global society, it is critical that the SDSU community has the
resources to efficiently identify relevant published materials in all areas of
the curriculum and areas known to be of interest to SDSU researchers. Although journals and other published
materials may be obtained via interlibrary loan, it is usually not possible to
obtain bibliographic indexing and abstracting services via interlibrary
loan. Therefore, indexing and abstracting
publications should not be considered when canceling periodicals subscriptions
due to financial shortages unless it is absolutely necessary. However, indexing and abstracting services
should be reviewed by the Collection and Connections Committee annually to
determine whether they continue to support the needs of our students and
researchers.
10. Statistical Sources. Major sources for the
11. Style manuals. Recent editions of most major style manuals
should be included in the reference collection.
12. Standards. Some
industry and professional published standards, including those of ASTM
(provided on CD-ROM), should be provided in the reference collection.
13. Other Collections.
a. Telephone directories. Paper copies of
b. Career Information. Books on job seeking and careers.
c. Government Documents. Selected heavily used government
directories, handbooks, and guides.
d. Maps. Selected city, state, country and regional sheet maps.
e. Selected college/university catalogs (
C. Selection Guidelines
1. Judged usefulness of the publication, considering existing
collection.
2. Strengths and weaknesses of existing collection, related to
needs of university community.
3. Favorable reviews or inclusion on basic reference collection
guidelines.
4. Reputation of author of publisher.
5. Currency of publication.
6. Price.
7. Recommendations from the appropriate subject bibliographer
and other librarians.
8. Recommendations from appropriate non-library faculty
members.
9. Electronic access is preferred for bibliographic indexing
and abstracting publications if possible.
10. Electronic access to other types of reference materials
should be decided on a case-by-case basis taking into consideration the
following factors:
Ø Does electronic access enhance the use of the information?
Ø Is the available interface acceptable?
Ø Is the information needed by off-campus users?
Ø Is the price of the electronic access reasonable compared to
the price of the paper publication?
Ø The risk of losing access to publication backfiles
in case the electronic subscription must be cancelled should always be
considered when deciding on electronic subscriptions or purchases.
D. Withdrawal of Reference Materials
Individual reference librarians select items to withdraw from the
collection on an ongoing basis. Once an item is selected, the other reference
librarians are consulted. The item then may be withdrawn or moved to the
circulating collection, Special Collections, or storage. Old editions replaced
by newer editions are transferred to the circulating collection if the reference librarians determine older
editions are useful or of historic
value. During the weeding process titles that need
updating with newer editions and titles that should be replaced with different,
but more current, titles should be identified.
Orders for replacement titles or newer editions should be processed by
the Reference Collection Development Committee.
The following should be considered when
making withdrawal decisions:
1. Significance of publication and/or appropriateness to the
collection.
2. Age of publication; accuracy of contents.
3. Availability of later and/or improved edition.
4. Duplication of contents in other publications.
5. Physical condition.
6. Multiple copies.
7. Multi-volume sets will be retained intact.
8. Whether the information can be obtained easily via
interlibrary loan.
9. Anecdotal evidence regarding the use of the item.
10. Statistical data on the use of the item.
11. Recommendations from the appropriate subject bibliographer
and other librarians.
12. Recommendations from appropriate non-library faculty
members.
E. Cancellation of Electronic Resources
The following should be considered when
making cancellation decisions:
1. Significance of resource and/or appropriateness to the
collection.
2. Duplication of contents in other publications/databases.
3. Statistical data on the use of the electronic resource.
4. Anecdotal evidence regarding the use of the database.
5. Whether the information needed by off-campus users.
6. The quality of the information provided by the resource.
7. The quality of the interface.
8. Whether the cancellation would cause the loss of backfiles.
9. Whether the information can be obtained easily via
interlibrary loan.
10. Significant and/or unexpected increase of subscription fees.
11. Recommendations from the appropriate subject bibliographer
and/or other librarians.
12. Recommendations from appropriate non-library faculty
members.
XIII.
Archives and special
collections (http://lib.sdstate.edu/archives/CollectionPolicy.html)
XIV.
Audio Visual Materials
The Library collects video recordings, DVDs, and other
audiovisual materials for use in instruction.
With the limited funds available preference is given to items useful for
more than one course. The library does not normally collect materials such as
slides, slide/tape
kits, 16mm films or other teaching/learning
packages.
XVI. Government Documents
The library is a selective Federal documents
depository and a complete depository for state documents. The documents
librarian is responsible for selection of depository series from those
available. Selection is made on the basis of the University’s instructional and
research needs, but also with some regard for the general information needs of
the residents of east central
The library is not a depository for foreign or
international government documents.
Publications of the United Nations, World Bank, International Monetary
Fund, or other international agencies are acquired if needed to support the
curricular and research needs of the University. Publications of foreign
governments are acquired in the same way.
XVII.
Microforms
Microforms are acquired when necessary to preserve
materials, to acquire back volumes of serials and other materials that are not
readily available in hard copy, and to acquire current material that is not
readily available on paper. Many Federal deposited documents are supplied on
microfiche for cost and space-saving reasons.
XVIII. Newspapers
The library maintains a selection of international,
national, and state newspapers for patron use. Newspapers are selected to
provide a geographic coverage and in an attempt to provide information about
home to both international and American students. Most international newspapers
are obtained in the language of country of origin. Newspapers are generally
retained for only two months. Back files of a few, major
XIX.
Serials
Serials are the major source of current information
in a number of disciplines. Serials serve to keep the collection up-to-date,
provide material not available in books and otherwise supplement the print
collections. The library establishes and maintains serial subscriptions with
great care, since they are usually expensive long-term commitments.
Selection of serials is based on the same criteria
established for books. In addition, the following criteria are considered
before a journal is added or deselected.
Criteria for review of serials by librarians
1. How often is the serial cited? Does the serial support a special
collection? Has the serial started publication recently? Newer publications
tend not to be cited as frequently.
2. Is the publication indexed or abstracted in appropriate reference
sources?
3. How important is the serial to faculty/graduate research? This is
determined through the rating of serials titles in a triennial department
faculty review.
4. What is the reputation of the publisher? Does a society or professional
association publish the serial? Is the publisher commercial?
5. Are articles peer reviewed? Statements indicating this are often in the
instructions to authors of each serial.
6. Does the serial’s general topic meet the institution’s goals and
objectives?
7. Will funds be available over the long term to continue with this serial?
Serials are divided into two arbitrary categories
for purposes of administration. The Acquisitions Department orders standing
orders for those publications that come out once a year, irregularly, or in
monographic series. Periodicals, whether of a scholarly or
popular nature, which are published more frequently than once a year are
ordered and administered by the Serials Department.
Library funds, not departmental funds are normally
used for the purchase of serials, so request for purchase is made to the
Serials or Acquisitions department.
The library will conduct a triennial review of
serial titles to determine whether or not the titles are supporting the needs
of the university. A core collection will be identified. Any title in the core
collection will continue. Titles that fall outside the core collection will be
kept only as long as they are needed for curriculum and research.
XX.
Microcomputer software
Subject specific microcomputer software is not
generally purchased, although an increasing number of monographs arrive with
accompanying computer diskettes.
XXI.
Miscellaneous materials
Dissertations—The library
acquires two copies of each Masters thesis and dissertation written for graduation
at the University. Both are cataloged, one is placed in the circulating
collection and one is placed in archives. The library does not acquire senior
projects or research papers written by students. Dissertations and Masters theses written at other universities are acquired when they
are considered important to a particular subject area. They are subject to the
same acquisitions criteria as other purchased materials.
Rare books—The library
does not purchase rare books or manuscripts. These formats will normally be
acquired only as gifts. In special cases, the library may purchase rare
materials if they pertain to the history of the State or University.
Textbooks—Normally, the
library does not purchase textbooks. However, exceptions are made when experts
in the field consider textbooks classics, when other kinds of monographic
publications in a circular area are sparse, or when textbooks treat important
areas not otherwise represented in the collection.
Curriculum collection—This
collection of grades K through 12 textbooks and curriculum guides is acquired
primarily by the faculty of the
The Curriculum Collection is designed to
provide pre-service teachers with access to resources used in the preparation,
implementation, and evaluation of lesson plans, units, and other instructional
materials for the preschool - 12th grade classroom. The Collection includes juvenile
literature, textbooks, non-print instructional resources, some selected professional development
resources, curriculum guides, lesson plans, and instructional activities. The collection constitutes a
representative sample of teaching materials and may be weeded jointly by the
librarians and
XXII.
Weeding and discarding policy
The library does not maintain a continuous or
scheduled weeding program. When a particular section of the collection becomes
overcrowded, the library will decide to weed that section.
The subject bibliographer will have primary
responsibility for selecting those books for discard or storage. He/she will
work with the teaching faculty in the particular subject areas to determine
what should be withdrawn from the collection, what should be sent to storage
and what should be retained in the active collection.
Guidelines for discarding:
1. Multiple copies of older works.
2. Earlier editions of standard works not qualified as
“classics”—especially textbooks.
3. Popular presentations of any subject no longer valid.
4. Books of doubtful scholarship and/or little literary merit.
5. Fragmentary runs of serials & isolated issues, unless they are
important in their own right.
6. Books in bad physical condition—those which cannot be replaced or
repaired.
Guidelines for retention:
1. Classics in the subject area, all editions.
2. Any book by a
3. Any book relating to
4. Books on unusual subjects, even if they are unscientific or less than
scholarly.
5. Examples of the unpopular or “losing” side of past controversies.
In selecting books for discard or storage, the
selector should look at past circulation statistics of the book. If a book has
been used consistently and it does not meet any of the criteria above for
discard, it should be retained in the active collection. If, however, a book
meets one of the criteria for retention, yet has not been used for a
considerable period of time, it may be a prime candidate for storage.
Withdrawn items may be destroyed, sold, or given
away. It has been recent practice for the library to destroy those items that
are worn beyond use or that are undesirable as resale items. Those items that
the library cannot use or no longer finds meet the guidelines of this policy
are given to a local service club, which holds a used book sale on an annual
basis.