Tom Daschle Congressional Career: Researchers

Planning Your Visit

The Research Room is the access point for viewing all open manuscript collections.

No appointment is needed. The Reading Room is open Monday - Friday, 9 am. - 4:00 p.m. Please note, that we are closed on Saturday and Sunday. Schedule is subject to change at any time and without notice, patrons are encouraged to call ahead to confirm schedule or make an appointment.

Patrons are strongly encouraged to review content on the Archives web site to plan their research in the most efficient way possible.

Registration

All reading room patrons must register once every twelve (12) months prior to being granted access to any collection. Registration includes: 1) Providing a driver's license or other valid form of photo identification. 2) Completing a registration form. All patron registration forms and information are confidential and are only viewed by staff; it will be kept in his or her patron file record. It will remain on file for return visits for twelve (12) months then shredded. Returning patrons within the twelve month period will only be required to show photo identification and sign in and out of the reading room.

All users must sign the logbook. All patrons must fill out a research room registration form once per year, register with the attendant on each visit, and provide proper photo identification on each visit.

Digital Access

Researchers are encouraged to examine the content on our web site to determine if digital access will meet their needs. In many cases, it will be possible to digitize material requested for research and make the materials available over the web. Please contact the Archives for further information.

Call Procedures

After registering, patrons are asked to store their belongings prior to being seated in our reading room. Paper, pencils and collection call forms are provided if necessary. Patrons are not allowed to bring any bags, purses, documents or other belongings to the table. In most cases, a laptop computer may be used at the research table. Patrons may request the use of one box of materials at a time.

Policies and Procedures

Special requests with variation to these policies and procedures should be directed to the University Archivist.

Research Room General Rules

Tables in the research room that are available on a first come, first served basis. If the research room reaches maximum capacity, then the staff will institute a waiting list to reserve limited time slots for patrons.
Archives staff will re-shelve items. Please leave items on the table or on designated shelf.
Researchers removing any material from the Reading Room without approval may be referred to the University Police Department for prosecution.
SDSU Archives maintains records of patron visits to and research at the Archives. These records are subject to the provisions of the USA PATRIOT ACT of 2001, Public Law 107-56.
Do not bring personal belongings such as purses, briefcases, backpacks, books, and notepads into the research room. Please store these items on the coat rack.
No food or beverages are allowed in the research room. Smoking and gum chewing are not permitted.
Please use only pencils for taking notes. Pens and highlighters, as well as post-it notes, should not be used in the research room. Pencils and paper will be provided by the Archives and are the only items allowed on the table while viewing materials from the collection. All notes are subject to inspection and approval prior to removal from the research room. In most instances a laptop computer may be used, though prior permission is required.
Use of public access computer and online research must comply with University rules.
Use of public access computer is restricted to University resources and online finding aids.
The Archives reserves the right to revoke or deny access to any or all of the collections.
The policies and rules of the Archives are subject to change without notice.

Handling the Collection

The materials in the room must be handled with respect and care. Materials must be used with supervision in the reading room, with the exception of videos or other media which must be removed from the reading room for use.

Please make sure that your hands are clean.
One box of archives material is allowed per patron at a time.
One folder can be removed from the box at a time.
Items in folders should be examined one at a time.
Please keep materials flat on the table.
Be sure to keep materials from the folder in their original order. If materials appear to be out of order, please notify staff instead of attempting to rearrange them.
Consult research room attendant for photocopies (see duplication policy).
If the document has staples, ask attendant to remove prior to copying.
Never place an open book face down.
Do not lean on books or documents.
Never write or trace on books or documents.
Be careful when opening books and turning pages. Always lift the top corner of the page.
Do not use paper clips, rubber bands, post-it notes, or any three dimensional object for place markers. Paper bookmarkers are available at the reference desk.
Do not remove items, such as photographs, from their clear polyester sleeves.
Please handle photographs only when wearing white gloves provided by staff.
When using materials housed in special enclosures, please be sure to put them back in the same way. If you need help rehousing an item, please ask a staff person.
If the item you are using seems too fragile to handle, please ask staff to assist you.

Conditions of Use

Materials and resources from the Tom Daschle Congressional Career Papers are not in the public domain and copyright is largely held by the donor. Staff makes these materials available for private study, research, and teaching. Online material may be downloaded and printed without prior permission for these purposes, on condition that you attribute the Archives in all copies.

By using these resources and materials, you agree to the following conditions of use:

These resources and materials may not be used for any commercial purpose without prior written permission from the Archives or the copyright holder.
These resources and materials may not be re-published in print or electronic form without prior written permission from the Archives, or the copyright holder.
You may not download these resources and materials in order to mount them on another server for public use, or for use by a set of subscribers. Institutions may link to the resources and materials of the Archives, subject to these conditions of use.
Any permission given to reproduce these resources and materials is non-exclusive.
Photocopying may be done only with permission. SDSU Archives reserves the right to refuse photocopy requests if the material is fragile or may be damaged by the photocopying process.

Copyright Restrictions

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies and other reproductions of copyrighted material. Libraries and archives are authorized to furnish reproductions upon request for specified purposes, including private study, scholarship, and research; publication; and public exhibition. This institution reserves the right to refuse to accept an order if, in its judgment, fulfillment of that order would involve violation of copyright law.

Users assume full responsibility for conforming with copyright laws and conventions, libel laws and individuals’ rights to privacy, and for the literary property rights that may be involved with the use of any materials.
The Archives does not hold the copyright to many of the original materials in its collections. It is the responsibility of the researcher to obtain any required copyright permissions from the copyright holder.
Permission to examine or to duplicate materials is not an authorization to publish. You must notify the Archives of any intent to publish or use archival materials beyond fair-use. If you intend to publish, please fill out and submit an “Intent to Publish” form. An archivist will notify you of any copyright information in our possession.

Duplication

A self-service copier is available in the research room; use is limited to materials approved by staff for self-service, otherwise staff will do the copying. Copies are $.05 per page.
Permission to duplicate materials is not an authorization to publish them. It is the responsibility of the researcher to obtain any required copyright permissions from the copyright holder.
Please leave all items to be duplicated in their original order within folders. Staff will provide you with acid-free flags to flag materials for duplication.
No personal photocopiers, flatbed scanners or digital recorders are allowed. A scanning pen or digital camera with the flash disabled may be used with permission
All duplication is subject to condition of materials and any donor or copyright restrictions.

Publication or Public Exhibition

Permission to use materials from the Archives for publication or public exhibition must be obtained in writing from the South Dakota State University Archives. In a written application please indicate which items you are seeking to publish or exhibit and where you wish to publish or exhibit them. The Archives would appreciate receiving copies of any publications using items from the collections. Use of any archival copies must be only for the purpose stated. If you later wish to make a different or additional use of department material (particularly if you will be publishing or exhibiting them), you will need to contact the Archives again for permission.

Credit Line

[Title of collection, (manuscript number)], The Tom Daschle Congressional Career Papers, South Dakota State University Archives, Brookings, SD [URL, if applicable, (date)].

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Planning Your Visit The Research Room is the access point for viewing all open manuscript collections. No appointment is needed. The Reading Room is open Monday - Friday, 9 am. - 4:00 p.m. Please note, that we are closed on Saturday and Sunday. Schedule is subject to change at any time and without notice, patrons are encouraged to call ahead to confirm schedule or make an appointment. Patrons are strongly encouraged to review content on the Archives web site to plan their research in the most efficient way possible. Registration All reading room patrons must register once every twelve (12) months prior to being granted access to any collection. Registration includes: 1) Providing a driver's license or other valid form of photo identification. 2) Completing a registration form. All patron registration forms and information are confidential and are only viewed by staff; it will be kept in his or her patron file record. It will remain on file for return visits for twelve (12) months then shredded. Returning patrons within the twelve month period will only be required to show photo identification and sign in and out of the reading room. All users must sign the logbook. All patrons must fill out a research room registration form once per year, register with the attendant on each visit, and provide proper photo identification on each visit. Digital Access Researchers are encouraged to examine the content on our web site to determine if digital access will meet their needs. In many cases, it will be possible to digitize material requested for research and make the materials available over the web. Please contact the Archives for further information. Call Procedures After registering, patrons are asked to store their belongings prior to being seated in our reading room. Paper, pencils and collection call forms are provided if necessary. Patrons are not allowed to bring any bags, purses, documents or other belongings to the table. In most cases, a laptop computer may be used at the research table. Patrons may request the use of one box of materials at a time. Policies and Procedures Special requests with variation to these policies and procedures should be directed to the University Archivist. Research Room General Rules Tables in the research room that are available on a first come, first served basis. If the research room reaches maximum capacity, then the staff will institute a waiting list to reserve limited time slots for patrons. Archives staff will re-shelve items. Please leave items on the table or on designated shelf. Researchers removing any material from the Reading Room without approval may be referred to the University Police Department for prosecution. SDSU Archives maintains records of patron visits to and research at the Archives. These records are subject to the provisions of the USA PATRIOT ACT of 2001, Public Law 107-56. Do not bring personal belongings such as purses, briefcases, backpacks, books, and notepads into the research room. Please store these items on the coat rack. No food or beverages are allowed in the research room. Smoking and gum chewing are not permitted. Please use only pencils for taking notes. Pens and highlighters, as well as post-it notes, should not be used in the research room. Pencils and paper will be provided by the Archives and are the only items allowed on the table while viewing materials from the collection. All notes are subject to inspection and approval prior to removal from the research room. In most instances a laptop computer may be used, though prior permission is required. Use of public access computer and online research must comply with University rules. Use of public access computer is restricted to University resources and online finding aids. The Archives reserves the right to revoke or deny access to any or all of the collections. The policies and rules of the Archives are subject to change without notice. Handling the Collection The materials in the room must be handled with respect and care. Materials must be used with supervision in the reading room, with the exception of videos or other media which must be removed from the reading room for use. Please make sure that your hands are clean. One box of archives material is allowed per patron at a time. One folder can be removed from the box at a time. Items in folders should be examined one at a time. Please keep materials flat on the table. Be sure to keep materials from the folder in their original order. If materials appear to be out of order, please notify staff instead of attempting to rearrange them. Consult research room attendant for photocopies (see duplication policy). If the document has staples, ask attendant to remove prior to copying. Never place an open book face down. Do not lean on books or documents. Never write or trace on books or documents. Be careful when opening books and turning pages. Always lift the top corner of the page. Do not use paper clips, rubber bands, post-it notes, or any three dimensional object for place markers. Paper bookmarkers are available at the reference desk. Do not remove items, such as photographs, from their clear polyester sleeves. Please handle photographs only when wearing white gloves provided by staff. When using materials housed in special enclosures, please be sure to put them back in the same way. If you need help rehousing an item, please ask a staff person. If the item you are using seems too fragile to handle, please ask staff to assist you. Conditions of Use Materials and resources from the Tom Daschle Congressional Career Papers are not in the public domain and copyright is largely held by the donor. Staff makes these materials available for private study, research, and teaching. Online material may be downloaded and printed without prior permission for these purposes, on condition that you attribute the Archives in all copies. By using these resources and materials, you agree to the following conditions of use: These resources and materials may not be used for any commercial purpose without prior written permission from the Archives or the copyright holder. These resources and materials may not be re-published in print or electronic form without prior written permission from the Archives, or the copyright holder. You may not download these resources and materials in order to mount them on another server for public use, or for use by a set of subscribers. Institutions may link to the resources and materials of the Archives, subject to these conditions of use. Any permission given to reproduce these resources and materials is non-exclusive. Photocopying may be done only with permission. SDSU Archives reserves the right to refuse photocopy requests if the material is fragile or may be damaged by the photocopying process. Copyright Restrictions The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies and other reproductions of copyrighted material. Libraries and archives are authorized to furnish reproductions upon request for specified purposes, including private study, scholarship, and research; publication; and public exhibition. This institution reserves the right to refuse to accept an order if, in its judgment, fulfillment of that order would involve violation of copyright law. Users assume full responsibility for conforming with copyright laws and conventions, libel laws and individuals’ rights to privacy, and for the literary property rights that may be involved with the use of any materials. The Archives does not hold the copyright to many of the original materials in its collections. It is the responsibility of the researcher to obtain any required copyright permissions from the copyright holder. Permission to examine or to duplicate materials is not an authorization to publish. You must notify the Archives of any intent to publish or use archival materials beyond fair-use. *If you intend to publish, please fill out and submit an “Intent to Publish” form.* An archivist will notify you of any copyright information in our possession. Duplication A self-service copier is available in the research room; use is limited to materials approved by staff for self-service, otherwise staff will do the copying. Copies are $.05 per page. Permission to duplicate materials is not an authorization to publish them. It is the responsibility of the researcher to obtain any required copyright permissions from the copyright holder. Please leave all items to be duplicated in their original order within folders. Staff will provide you with acid-free flags to flag materials for duplication. No personal photocopiers, flatbed scanners or digital recorders are allowed. A scanning pen or digital camera with the flash disabled may be used with permission All duplication is subject to condition of materials and any donor or copyright restrictions. Publication or Public Exhibition Permission to use materials from the Archives for publication or public exhibition must be obtained in writing from the South Dakota State University Archives. In a written application please indicate which items you are seeking to publish or exhibit and where you wish to publish or exhibit them. The Archives would appreciate receiving copies of any publications using items from the collections. Use of any archival copies must be only for the purpose stated. If you later wish to make a different or additional use of department material (particularly if you will be publishing or exhibiting them), you will need to contact the Archives again for permission. Credit Line [Title of collection, (manuscript number)], The Tom Daschle Congressional Career Papers, South Dakota State University Archives, Brookings, SD [URL, if applicable, (date)].